NYPD 10-13 Club of Charlotte, NC

PREAMBLE

We, retired members of the New York City Police Department and other law enforcement agencies, with a view of aiding one another, do hereby band ourselves together and declare this to be our constitution and by-laws.

CONSTITUTION

ARTICLE I

NAME

This club, under the provisions of its charter, shall be known as the 10-13 CLUB OF CHARLOTTE, NC. A not for profit fraternal club hereinafter referred to as “The Club.”

NOTES AND AMENDMENTS
Effective May 25, 2010

The Club’s name has been changed to NYPD 10-13 CLUB OF CHARLOTTE, NC
Approved by the Board: Date  April 06, 2010
Approved by membership:   59 approved / 0 opposed Date May 25, 2010

ARTICLE II

OBJECTIVES

Section 1. The objectives of “The Club” shall be to support and aid its members and other retired and active law enforcement personnel.

To further the welfare, improve the benefits of all retired police officers of the New York City Police Department and other law enforcement retirees and encourage social, charitable, educational, benevolent and fraternal activities among the membership.

Section 2. To achieve these objectives “The Club” will adhere to all Local, State, and Federal laws and will conduct regular meetings of the membership.

Section 3.  “The Club,” shall operate under a Not for Profit Corporate Charter issued by the State of North Carolina, and shall comply with all necessary regulations to maintain said charter.

ARTICLE III

MEMBERSHIP

Section 1.  Any person who is an honorably retired police officer of the New York City Police Department now inclusive of New York City Housing Police Department and New York City Transit Police Department, (hereinafter referred to as The Department), and is sincerely interested in participation to effect the objectives of ‘The Club,” may apply to become a member.

Section 2. Applications for membership shall be received from any law enforcement persons active or retired who is currently serving or has served in a law enforcement agency in the United States.

Section 3. Types of Membership:

a) Regular – Must be retired and in good standing, and have performed active service as a police officer in the “Department”.

b) Lifetime – Any member unanimously approved by the board.

c) Associate – Any person currently serving and/or retired from any law enforcement agency, or any branch of the U.S. military law enforcement may join as an Associate member. Associate members may not hold an elected position, but are granted voting  privileges.

d) Honorary – Any person nominated by a member and approved by the general membership at a regular meeting.

NOTES AND AMENDMENTS
Effective May 25, 2010

Section 3. b)  Lifetime has been changed to read from: Any member unanimously approved by the board. To: Any member who has attained the age of Seventy-Five (75) years, and has been a member of The Club for five (5) consecutive years or Any member who has attained the age of eighty (80) years.
Approved by the Board: Date  May 06, 2010
Approved by membership:   59 approved / 0 opposed Date May 25, 2010

Effective Jul 26, 2011

Section 3. d) Honorary has been changed to read from:  Any person nominated by a member and approved by the general membership at a regular meeting.  TO:
1. Any person nominated by a member and approved by the general membership at a regular meeting.
2. The spouse of any deceased member.

Approved by the Board: Date  Jul 26, 2011
Approved by membership:   55 approved / 0 opposed Date Jul 26, 2011

ARTICLE IV

BUSINESS

The property, affairs and business of “The Club” shall be under the care and management of the board of Directors and Officers, as enumerated in the bylaws of the organization.

BY-LAWS

ARTICLE I

MEETINGS

Section 1. GENERAL MEETINGS  – The regular meeting shall be held at the time and place to be fixed by the president.  Due notice of such meeting shall be given by mail or e-mail to each member of  “The Club.”  The President for cause may change regular membership meetings.  The president shall direct the Secretary to notify the members of said change.

Section 2.  The President and/or the majority of the Elective Officers may call SPECIAL MEETINGS of “The Club” when they deem it necessary for the best interest of  “The Club.” Twenty- five (25) members are hereby empowered to call a special meeting by petition to any elected board member.  The request for the Special Meeting will be in writing and signed by the members requesting said meeting.  No business shall be transacted at a special meeting other than that for which the reason the meeting is called.  Notification of such special meeting shall be made either by mail, email, telephone or fax at least ten (10) business days prior to the scheduled date set for such Special Meeting.  Every reasonable attempt will be made to reach the membership.  Non-Notification will not be considered a reason to object to any decisions made at Special Meeting.  All decisions made at a Special Meeting, and agreed upon by the majority at said meeting, will be considered binding!

Section 3. BOARD OF DIRECTORS MEETINGS – The board of directors shall meet at such time and place, as the President shall designate.

Section 4. All Committee – Meetings shall meet at the discretion of the Chairman of said committee.

Section 5. QUORUM  – A quorum shall consist of 15 members present at said meeting, and who are of good standing.  This shall be deemed sufficient to conduct business of  “The Club.”

The number of Elected Officers that must be present for business to be conducted is Three (3).

Section 6. TRAVEL – When the president, or his alternate, shall travel to other chapters on club business authorized by the Board of Directors , he shall be reimbursed for mileage round trip at the current IRS rate. When sufficient funds are available in “The Club” treasury, as determined by the Board of Directors,  the club president or his alternate shall receive (1) round trip ticket (coach) and a fifty-dollars ($50.00) per diem, and not to exceed 4 days to attend the National Convention. The club president or his alternate shall receive fifty dollars ($50.00) per Diem  (for this one-day trip) to the state presidents meeting or any convention other than the National convention.  Any trips exceeding 200 miles one way, the president or his alternate will be entitled to payment for overnight lodging plus fifty-dollars ($50.00) Per Diem. Receipts are required.

Section 7. CONDUCT – All members shall act in such a manner that is lawful,  courteous and respectful to all those they come in contact with, during any and all meetings; and anytime their presence is recognized as a member of the 10-13 Club of Charlotte, NC.  Any member who repeatedly acts in a disruptive manner may be warned of said behavior by the Sergeant at Arms, a Board Member, or any club member.   Initiating member may request a board decision regarding said persons repeated acts of misconduct.  The board may bring forth one of three decisions: 1- Innocent of said charge.    2- Decide to issue a verbal warning to said person, informing them that any further misconduct will initiate a vote for dismissal from the club.  3- A decision, to bring to the membership, a vote for dismissal.

Any member that publicly offers their personal opinion in any communication that might be considered demeaning to the Charlotte, NC  10-13, or any other similar organization (verbal, written, electronic) without specifically noting it is their own opinion will be in violation of this section.  Any deviation from this conduct that comes to the attention of this club will be a matter of discussion at the next Board of Directors meeting or such board meeting that is called specifically for a behavior violation by a board member or a majority of the membership.  During such a Board of Directors meeting such disruptive behavior, which is noted, as having been demeaning or embarrassing to the club will cause a vote to be taken to determine the possible dismissal of the subject member/s.   Board of Directors will assure that said notification to the subject member/s be given before the next scheduled meeting.

ARTICLE II

DUES

Section 1.  The annual membership dues shall not exceed $30.00 per year for all regular and associate members, payable in January of each year.

a)  Should a member’s dues not be paid by January 31, a letter will be mailed or emailed indicating payment is due and if not received by the last day of February, said member could be removed from the club’s membership roll.

b)  Any increase in the present annual dues ($30.00) must be voted on in November effective the following January.

c)  During the first years (5), only those members reaching the age of Seventy-Five (75) will be considered for a “Lifetime Membership”

d)  Any member who leaves the club and later wishes to return may re-apply and will be considered for reinstatement by the Board of Directors on a case-by-case review.  Depending on Circumstances, a repayment of dues will be considered.

ARTICLE III

FUNDS

Section 1.  All monies collected on behalf of ”The Club” or resulting from authorized club functions shall be deposited in “The Club” treasury and shall be used to further the purpose of “The Club”.  Said monies are to be deposited in a duly chartered North Carolina bank.

NOTES AND AMENDMENTS
Effective September 25, 2007

No part of the net earnings shall inure to the benefit of or be distributed to its members, directors, officers or other private person.  Net earnings will be used in the furtherance of the goals and objectives of “The Club”  as enumerated in Article II, Section I of the Constitution. No substantial part of the activities of the corporation shall be the carrying on of propaganda or other attempting to influence legislation and the corporation shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Approved by the Board: Date September 25, 2007
Approved by membership:   48 approved / 0 opposed Date September 25, 2007

ARTICLE IV

NOMINATIONS AND ELECTIONS

Section 1. A nominating committee will be formed in October and nominations for officers will be accepted in November. Elections will take place the following December and those elected will take office on January 1, and serve in that post for a term of two (2) years. Club Officers may serve in any office for no more than two (2) consecutive, full 2 year terms. However, a member may be allowed an additional term if membership present elects to retain officer for an additional term.  Membership present must approve additional term via a vote with no less than 2/3’s majority approval of the members present.

a)  All votes shall be by ballot, unless running unopposed.

b) All newly elected candidates must receive a majority vote of the votes cast by the membership present.

Section 1-A. The president shall appoint a Sergeant-At-Arms, who will be part of the Board of Directors and whose term will be concurrent with the term of president.

NOTES AND AMENDMENTS
Effective September 28, 2010

Section 1. has been changed from: A nominating committee will be formed in October and nominations for officers will be accepted in November. Elections will take place the following December and those elected will take office on January 1, and serve in that post for a term of two (2) years  To: A nominating committee will be formed in September and nominations for officers will be accepted in October. Elections will take place in November and those elected will take office on January 1, and serve in that post for a term of two (2) years.
Approved by the Board: Date August 03, 2010
Approved by membership:   48 approved / 0 opposed Date September 28, 2010

ARTICLE V

ELECTION OF OFFICERS

Section 1.  Definition – The Officers of the club shall consist of a President, Vice President, Secretary, and Treasurer who shall be elected every two (2) years at the December General Meeting, to be elected during odd numbered years (2007, 2009, 2011, and so on) All duly elected officers shall assume their official duties January 1 (2008, 2010, 2012 and so on)

Section 2.  Vacancies – If any Officer of “The Club” other than the President shall vacate his office or be recalled, the Board of Directors shall order a special election within thirty (30) days thereafter.  Such special election shall be pursuant to and in the manner heretofore set forth in these By-Laws.  The member thus elected shall immediately enter upon his duties and shall hold office until the next regular election.

Section 3. Two weeks prior to January 1 of the even year the outgoing President and Officers shall meet with the incoming President and Officers for a complete transfer of all properties of “The Club” Failure to comply will result in legal action with the offending party/parties held responsible for all costs incurred.

ARTICLE VI

ELECTION OF TRUSTEES

Section 1. Nominations – The Nominating Committee will accept nominations for elected office from the membership at the October meeting. Candidates for election will be announced at the November meeting.

Section 2. Annual Elections – Election of Trustees shall be by a majority vote of all members present.  “Write-in-votes” shall not be allowed.  Annual elections shall be held every December.

Section 3. Term of Office – The term of office for each Trustee shall be three (3) years on a staggered basis, with at least one (1) Trustee elected each year.

Section 4. Vacancies – If any vacancy of a Trustee occurs by death, resignation or otherwise, the Board of Directors shall appoint a member to fill that vacant Trustee position.  Approval of said appointee will occur at the Board of Director’s next meeting. The appointed Trustee shall complete the unexpired term of his predecessor.

Section 5. Assumption of Duties – All duly elected Trustees shall assume their official duties effective January 1of each year.

ARTICLE VII

DUTIES OF THE BOARD OF DIRECTORS

Section 1.  Membership – The Board of Directors shall consist of all Elective Officers of “The Club” and the Sergeant at Arms. The Elective Officers are (President, Vice-President, Secretary, Treasurer, and up to (4) Trustees.  The immediate past President is an ex-officio member of the Board.

Section 2. The management of the property and affairs of “The Club” shall be vested in the Board of Directors

Section 3. The Board of Directors shall:

a)  Decide all matters pertaining to the funds of “The Club” and shall place all income in a club treasury and direct the expenditures of it.

b)   Not permit the solicitation of funds in the name of “The Club” unless all of the said funds raised are placed in “The Club” treasury.

c)  Not permit the disbursement of club funds for other than “The Clubs” activities and objectives.

d)  Upon dissolution of  “The Club” and after all outstanding debts and claims have been satisfied, distribute the property and/or funds of  “The Club” to such other organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Section 501 (c) of the Internal Revenue Code or any future corresponding provision.

e)  Have the power by a two-thirds (2/3) vote of those present at any regular or special meeting to discipline, suspend or remove any Elective Officer or Committee member or any member of  “The Club” in accordance with procedure.

f)  Any charges or complaints against a member must be presented in writing at a regular meeting of the Board of Directors before said Board can take any action.  The person making the charges must sign complaints.

g)  The member involved shall be notified of such meeting, informed of the nature of the charges and given an opportunity to appear at the meeting to answer such charges.

h)  Receive recommendations for non-budgeted expenditures in excess of $150.00 and either disapprove such request or recommend approval to the general membership.

i)  The president shall have an agenda and make every effort to issue it to Board of Directors prior to the meeting.

j) All regular Board of Directors meetings are open and all members may attend, but may not participate during the meeting.

k)  No member may hold more than one elective office in one year.

l)  All elective officers are required to attend at least six (6) meetings per year. All elective officers who do not fulfill this section will cause the Board of Directors to meet, and at the discretion of the Board of Directors, make provisions for replacing said members as soon as possible.

Section 4. The Board of Directors may adopt such rules and regulations for the conduct of its meetings and the management of “The Club” as it may deem proper.

ARTICLE VIII

DUTIES OF OFFICERS

Section 1.
PRESIDENT
The President shall:

a) Preside at all meetings of the Members and Board of Directors.

b) Be responsible for conducting the affairs of “The Club” and for executing the policies established by the Board of Directors.

c) Be responsible for the conduct of  “The Club” in strict conformity to the policies, principles, rules, and regulations, as agreed to under the provisions of these By-Laws

d) Present a report of the condition of  “The Club” at the monthly meeting, and at such other times as he or the Board of Directors such matters and make such suggestions as may, in his opinion, tend to promote the welfare of The Club.

e) Investigate complaints, irregularities and conditions detrimental to “The Club” and report thereon to the Board of Directors as circumstances warrant.

f) Have the power to make and execute for and in the name of  “The Club” such contracts and leases as may have received the prior approval of the Board of Directors.

g) Be responsible for the preparation and submission of an annual budget to the Board of Directors and be responsible for the proper execution thereof.

Section 2. The President shall appoint the following committees:

a)Membership Committee – Consisting of a Chairman and no more than two (2) regular members.  The Secretary shall be a member of such committee.

b) Finance Committee – Consisting of one Director and no more than two (2) regular members.

c)  Grievance Committee – Consisting of one Director and no more than two (2) regular members.

Section 3. The President may appoint the following committees:

a)  Entertainment Committee – Consisting of a Chairman and two (2)or more regular members.

b)  Political Action Committee – Consisting of one (1) or more members.

c)   Public Relations Committee – Consisting of a Chairman from the Board of Directors and at least two other members.

d)   Sunshine Committee – Consisting of one (1) or more members.

e)   Health and Welfare Committee – Consisting of one (1) or more members.

Section 4. The President may form any committee he deems necessary to properly conduct the business of  “The Club”, except the Nominating Committee.

Section 5. The President shall appoint all Chairmen of Standing and Special Committees, except the Nominating Committee.

VICE PRESIDENT
The Vice- President shall assume the duties of the President in the event of the absence or inability of the President to execute his office, with all the rights, privileges and powers pertaining to that office.  The Vice President shall be an ex-officio member of all committees.

SECRETARY
It shall be the duties of the secretary to keep correct minutes, either by writing or electric recording devices, of all the meetings of the club: to keep a correct mailing list of all members, to notify the members of meetings, and By-Law changes, and to serve in the absence of the President and Vice-President.

TREASURER
It shall be the duty of the treasurer to receive all monies coming into the club: to make all disbursements from the treasury, and to keep and maintain correct and accurate records of all transactions.

SERGEANT-AT-ARMS
a)   The Sergeant at Arms shall have the responsibility of maintaining order and decorum during the meeting and shall issue when necessary verbal warnings and ejections from meetings.

b)   He shall have custody of the flags, banners and any property of “The Club” as entrusted to him by the President.  He shall see to it that the flag and banners are properly placed and that the meeting room is in proper condition for the conduct of the meetings.

TRUSTEES
The trustees shall audit the books and records of property on a semi-annual basis in May and November of each year and report their findings to the membership.  Trustees will be responsible for assuring that incoming applicant/s meet the specific requirements of membership as outlined in Article three (3).   Including, but not limited to verification of retirement status, and background, which might make his membership suspect of unwanted conduct and/or demeanor.

Applicant will submit any such disclosure to the Board of Directors for their determination of membership.

ARTICLE IX

COMMITTEES

Section 1.  The standing committees of “The Club” shall be:

a)  Nomination Committee – Shall Consist of no more than three (3) regular members in good standing.

1. Shall investigate and consider eligible candidates and submit their names at the November meeting. This will take place on an annual basis for the position of Trustee.

2. Shall investigate and consider eligible candidates and submit their names at the November meeting on every even numbered year (2007, 2009, 2011 and so on), for the slate of President, Vice President, Secretary, Treasurer and Sergeant-At-Arms.

b)  Membership Committee – The Committee will receive applications from all persons requesting to become associate members and shall investigate them for eligibility and recommend those qualified for membership at the next regular meeting.

c)  Finance Committee – The Committee shall investigate ways and means of financing  “The Club” and submit recommendations to President.

d)  Grievance Committee – The Committee shall, at the request of the President, investigate complaints concerning the welfare of  “The Club” and make a report thereof to the President

e)  Health and Welfare Committee – Consisting of two (2) regular members and one of whom will be the Pension Representative.

1. Keep the membership advised as to any changes of health and welfare benefits or pension reforms.

2. Be cognizant of any members or their spouses who are infirmed or deceased and notify the President.

Section 2. The president may appoint the following committees:

a)   Social Committee – Consisting of a Chairman and two (2) or more regular members

b)  Sunshine Committee – Consisting of a Chairman and two (2) regular members.

c) Other Committees – Any other committee that the President deems necessary

ARTICLE X

CONFLICT OF INTEREST

No Elective Officer, Committee Member or Member shall receive, directly or indirectly, any salary, compensation or emolument from “The Club” for services rendered as an Elective Officer, Committee Member or Member.

ARTICLE XI

Recall

Any Officer of “The Club” may be removed from office with a recall initiated by a two-thirds (2/3) vote of the Board of Directors or by a signed petition of twenty-five percent (25) of the members in good standing.

This recall will be effective when ratified by two-thirds (2/3) vote of the members present in good standing at a duly convened meeting, either special or regular, which shall be within twenty (20) days from the date such recall proceedings were initiated.

ARTICLE XII

RULES OF ORDER

Section 1. Robert’s Rules of Order, Revised, shall be used as a guide to govern the proceedings of all meetings, except where same conflicts with the provisions of the Constitution and By-Laws of  “The Club.”

Section 2. The President may appoint a Parliamentarian at each meeting.

ARTICLE XIII

Order of Business

a)  Call to order by the President

b)  Salute to the Flag and Invocation

c)  Roll Call of Officers

d)  Reading of the minutes of the previous meeting

e)  Sickness and Distress

f)  Communications and bills

g) Introduction of Guests

h) Report of Officers

i) Committee Reports

j) Propositions for Membership

k) Balloting on Candidates for Membership

l) Unfinished business

m) New business

n) Good of the Order

0) Motion to close meeting

Article XIV

AMENDMENTS TO THE CONSTITION AND BY-LAWS

Section 1. This Constitution and By-Laws, or any provision thereof shall be amended in the following manner:

a) Any member may propose a change to the Constitution and By-Laws at any membership meeting. The proposal will be discussed at that meeting by the membership.  If the membership believes that the proposal has merit, the President will table the matter.  The Board will publish the proposal in the next available newsletter/email.  A vote will then be taken at the next membership meeting and a 2/3’s majority is needed for passage.

Approved by the Officers:  April 20, 2007
Approved by membership: (24) Approved, (0) Opposed.  April 24, 2007

Certified as to its acceptance and dates of acceptance: Harvey Katowitz, President